Code of ethics

Code of ethics

CODE OF ETHICS


INTRODUCTION
The Code of Ethics is the expression of the set of values, principles and rules of conduct
upon which all employees, consultants and partners of Scotsman Ice S.r.l. (hereafter also
“the Company”) must base their working activity.
The Code takes account of the fact that ethics involves both collective and individual
conduct and that applying the principles expressed concerns compliance with both laws
and moral values.
The aim of the Code of Ethics is to provide clear, unambiguous rules of conduct and to
increase the efficiency of the company's internal and external relationships (with
customers, suppliers, institutions), building a positive reputation with the benefits this will
bring, including economic advantages.
The Code of Ethics, in addition, establishes standards of reference and rules of conduct
that company's decision-making processes and conduct must be based on.


SOME GENERAL ETHICAL PRINCIPLES
• Scotsman Ice must demand and maintain the highest levels of ethics in the conduct of
its activities. No acts of bribery of any nature will be tolerated.
• Scotsman Ice will sell valued products and services with a high level of quality,
reliability and safety.
• Public declarations, relating to both advertising and those of a financial nature or
others, may not contain falsehoods, omissions or exaggerations.
• Relationships with employees are based upon respect for individual dignity. As a
result:
a) the Company will recruit and promote employees based upon their job suitability
with no discrimination in terms of race, religion, nationality of origin, skin colour,
gender, age, marital status or disabilities not affecting the duties to be
performed;
b) the Company will seek to provide a clean, healthy and safe working
environment in line with the best industrial standards;
c) the Company will not tolerate any kind of sexual, physical or mental harassment
of its employees or collaborators.
• Any personal interests or interests of relatives closely related to the Company's activity
must be declared. This conflict of interests could relate to management activity,
significant shareholdings and the recruitment of relatives. Employees must not act to
obtain any personal benefit.
• The Company will compete vigorously but fairly.
• The Company will respect the traditions and cultures of the various countries in which
it works. It will not knowingly break the law. Where commercial practices are different
in the various countries in which the Company works, it will foster procedures that are
in line with those practised by its associated and subsidiary companies. The Company
will work, through multilateral initiatives, to achieve a common high standard.


STAKEHOLDERS
In relation to the context in which Scotsman Ice works, the ethical rules issued by the
Company constitute an integral part of the crime prevention system (so-called
Organisation, management and control model for risks of crimes) adopted by the
Company, and they define the basic principles of corporate ethics and correct business
management valid for all Stakeholders. This group includes directors, auditors, managers,
employees, collaborators, consultants, partners, customers, suppliers and agents.
Scotsman Ice's Supervisory Body is responsible for verifying the dissemination of the
ethical rules inside and outside the Company, together with their actual application.


BUSINESS MANAGEMENT IN GENERAL
Every operation and transaction completed or implemented to the benefit of Scotsman Ice
or in its interests must be based upon the utmost correctness from the management
perspective and the completeness and transparency of the respective information. From
the formal and substantive aspect, according to the rules in force and the procedures
adopted by Scotsman Ice, every operation must also be subject to verification by persons
other than those who implemented it.


CONFLICT OF INTERESTS
Stakeholders must avoid situations in which their interests come into conflict with the
interests of the Company. By way of example and without limitation, situations that might
cause conflict of interests are:
• participation in decisions relating to deals with enterprises, companies or bodies
in which the employee, collaborator, partner or their relatives have interests
• use of the name “Scotsman Ice” to obtain personal benefits
• carrying out speculative operations on the basis of inside information.


RELATIONSHIPS WITH THE PUBLIC ADMINISTRATION
Only roles and resources specifically and explicitly assigned to deal with the same may
manage relationships with the Public Administration in the name and on behalf of
Scotsman Ice. In managing those activities, the Company's resources are required to
avoid any action that might harm the autonomy of the representatives of the Public
Administration or their impartial judgement.
In line with that principle and by way of example, it is prohibited:
• to offer money or gifts to executives, officers or employees of the Public
Administration or their relatives, both Italian and those of other countries, except
in the case of gifts or utilities of modest value
• to examine or offer employment and/or business opportunities that might benefit
employees of the Public Administration personally or persons identified by them,
except assignments granted to public employees, in the cases provided by law
• to solicit or obtain confidential information that might compromise the integrity or
reputation of one or both of the parties
• when producing corporate documents, to include facts that are untrue and are
likely to mislead or alter the ability of the Public Administration to analyse the
situation, particularly where those actions are related to supervisory inspections
by the Public Authority or to purposes of acquiring public funds. Where funding
has been obtained from public bodies, the funds must be used for the exact
purposes for which they were requested and obtained.


ASSOCIATIVE RELATIONSHIPS
The participation of employees or collaborators, in the name of or representing Scotsman
Ice on committees or in associations of any nature, whether scientific, cultural or traderelated,
must be duly authorised by senior management, in compliance with internal
procedures.
RELATIONSHIPS WITH COMPETITORS
Scotsman Ice believes that a modern, free market may only exists if there is an
appreciable level of fair competition.
Competitors form part of the set of variables that a modern company must take into
consideration in the decisions and strategies that go towards defining its development.
Therefore, even this aspect should be addressed whilst maintaining the relevant principles
of the Code of Ethics.
Integrity, correctness, transparency, compliance with laws and healthy competition are
elements that must distinguish the actions of the commercial area of our Company in
relation to the market.
To that end, Scotsman Ice undertakes to comply with the principles of fair competition
ratified by national and EU regulations, undertaking not to enter into agreements with
suppliers that may influence or compromise, by their commercial conduct, free competition
in the market in which it operates.


RELATIONSHIPS WITH AUDITORS AND INDEPENDENT AUDITORS
Scotsman Ice bases its relationships with Auditors and Independent Auditors on the utmost
diligence, professionalism, transparency, collaboration and openness, in full compliance
with their institutional role, ensuring prompt and timely implementation of any necessary
requirements and fulfilments. Prior to appointing the board of auditors, Scotsman Ice
checks that its members, primarily the Chairman, do not perform any professional
consultancy tasks as lawyers, accountants or tax experts for the Company.


WORKPLACE SAFETY
Scotsman Ice guarantees the physical and moral integrity of its employees and
collaborators, providing working conditions that are respectful of individual dignity, together
with safe and secure workplaces, in full compliance with the regulations in force
concerning the prevention of workplace accidents and the protection of workers.
The Company undertakes, in addition, to disseminate and strengthen a culture of safety,
developing risk awareness and promoting responsible behaviours by all personnel.


USE OF COMPANY ASSETS
Every individual is required to work diligently to protect the company assets, using the
entrusted resources scrupulously and responsibly, avoiding any improper use that might
cause damage or reduce efficiency or go against Scotsman Ice's interests.
In no case is it permitted to use company assets and, in particular, computer and online
resources, for purposes contrary to the rules of law, public order or morality, as well as to
commit or induce the commission of crimes such as computer fraud to the detriment of the
State or public bodies, child pornography, abusive access or damage to the computers
and online systems of third parties.
The company prohibits the use of software that has not been expressly authorised or is
unlicensed or of illicit origin.
Patents, copyright, trademarks and trade secrets constitute essential resources for
Scotsman Ice - the company is therefore careful to ensure respect of its own intellectual
property and that of others by way of an express prohibition upon the use of those
resources without prior formal authorisation.


MANAGEMENT OF MONEY, ASSETS AND OTHER UTILITIES
It is prohibited to replace or transfer money, assets or other utilities which may be
suspected of originating from crime, or to carry out, in relation to them, other operations,
so as to hinder the identification of their criminal origin. It is also prohibited to use the
aforementioned assets in economic or financial activities.


PERSONAL DATA PROTECTION
In carrying out its activities, Scotsman Ice processes the personal data of Stakeholders
and third parties and takes steps to ensure that the Stakeholders ensure, as part of their
functions, that the data subject to processing is managed in compliance with existing
regulations as well as the applicable company procedures. Each Stakeholder, therefore,
must pay the utmost attention to the conduct of their activity, strictly complying with all
established security and prevention measures, in order to avoid any possible risk for
themselves, their collaborators, colleagues and third parties.


GIFTS AND INCENTIVES
Scotsman Ice pursues the policy of compliance with the law in each of the countries in
which it works.
The fact that employees and collaborators receive gifts or favours may give rise to
embarrassing situations and may be considered an improper incentive that must be
reciprocated. The following principles should be observed:
a) gifts or favours should not be solicited;
b) gifts in cash should never be accepted;
c) small gifts or hospitality may be accepted provided that they do not constitute
an obligation for the recipient, they do not give rise to incorrect interpretations
and they may be reciprocated in the same way.
Significant favours or cash gifts or those of another nature should never be offered in any
commercial relationship. For the purpose of this policy, “significant” means something of a
value, perceived by the recipient, greater than 75,00 Euros (or an equivalent amount in
local currency). Acceptance of unrequested gifts from a person the Company has a
commercial relationship with is discouraged, and must always be made known to your
manager. "Gifts" means any form of entertainment beyond that of common business
practice - as a result private travel and the use of apartments, boats, Company aircraft
etc. are not permitted.


SUPPLIERS
Employees and collaborators must always remain objective and use their personal
judgement in dealing with suppliers. Employees should avoid conduct that might
apparently influence or favour one supplier over another. Employees must be able to
identify and recognise potential compromising situations and manage to avoid them.
It is prohibited for employees to solicit gifts from suppliers.


CUSTOMERS
Good customer relationships are essential for commercial relations. Developing a
commercial relationship may include social contacts and hospitality. Employees must be
able to assess when this goes beyond normal practice. In any case, the following conduct
is prohibited:
a) giving cash sums to employees or collaborators of customers or their
relatives
b) gifts to customers of a value perceived by the recipient greater than 75.00
Euros (or an equivalent amount in local currency)
c) payment for events (sporting, musical, etc.) to which the customer is not
accompanied by a Scotsman Ice employee.
In the case of doubt on the legality of an event, the company operator should consult
his/her manager or the Supervisory Body.


MONEY LAUNDERING
Scotsman Ice's employees and collaborators must adopt all necessary tools and
precautions to ensure the transparency and correctness of commercial transactions.
In particular, they are required to ensure that:
• no cash collections/payments are made
• assignments granted to any service companies and/or individuals which deal
with the economic/financial interests of the Company are prepared in writing,
clearly stating the agreed contents and economic terms
• the relevant divisions ensure that the regularity of payments from all
counterparties is checked and that the correspondence between the person
or organisation the order is made out to and the entity that collects the
respective sums is always verified
• financial flows concerning relationships (intergroup payments/transactions)
with Group Companies are checked
• assessment criteria for quotations are established
• with reference to the commercial/professional reliability of suppliers and
partners, all information required for correct due diligence is requested and
obtained.


ENVIRONMENTAL PROTECTION
Scotsman Ice plans the development of its activities with respect for natural resources,
paying constant attention to preserving the environment.
Its environmental policy is based upon awareness-raising activity that involves all
collaborators, starting with simple but extremely useful behaviours, such as the
differentiated waste collection of some materials and an emphasis on energy saving.


SUPERVISORY BODIES
The Company's Supervisory Body will accept reports of any breaches of the ethical rules
identified by Scotsman Ice resources, and guarantees the confidentiality of the identity of
the reporting persons, except in the case of legal obligations. It also undertakes to protect
them from any possible form of retaliation or prejudicial effect that might derive from that
report. Reports to the Supervisory Body may be sent, by standard post, to the following
address: Scotsman Ice S.r.l., via Puccini 22, 20010, Pogliano Milanese (Milan) for the
attention of Raffaella Versetti, or by e-mail to: segnalazioni.odv@scotsman.it.


DISCIPLINARY SYSTEM
Any breach of the rules of conduct may lead to the application of disciplinary and/or
contractual sanctions.
No unlawful conduct, conduct in breach of the provisions of the ethical rules or illegitimate
or incorrect conduct may be justified or considered less serious, even if committed in the
interests or to the benefit of Scotsman Ice.
The sanctions, in compliance with the law and existing collective contracts, are
proportional to the severity of the offences committed.
Any failure to apply the rules of the Code of Ethics, by consultants, suppliers, partners, etc.
will constitute sufficient cause to interrupt the relationship of collaboration with Scotsman
Ice.


Scotsman Ice srl
Pogliano Milanese, 20010 (MI) - Italy
Via Puccini, 22
1st August 2015